00:02In this video, I’m going to show you how to use the ESRI Maps for Office Add-in... create a map layer and publish it as a feature service directly...

00:08...from a Microsoft Excel spreadsheet into ArcGIS Online.

00:12Creating interactive maps directly from Excel is a breakthrough for Office users because...

00:16...of the sheer volume of mappable data that is out there available in Excel format.

00:22For example, many of the tabular data sets compiled by the U.S. federal government... at contain a geographic variable like state name or ZIP code...

00:31...that can be mapped and they’re all instantly downloadable in Excel format.

00:36This is a companion video to a detailed tutorial that...’ll find in the Getting Started section of the ArcGIS Resource Center.

00:43If you want to do the complete workflow yourself, you’ll need membership in an...

00:46...ArcGIS Online organization -- that’s free trial or paid subscription -- Esri Maps for Office...

00:52...which is included in your ArcGIS Online subscription, Publisher or Administrator...

00:56...rights within your ArcGIS Online organization, and finally Microsoft Office 2010.

01:02Okay, so let’s explore what the spreadsheet data actually describes.

01:06Here we are in Excel.

01:07Notice up here on the top right that I’ve got a new tab called Esri Maps.

01:12This is the result of installing the Add-in that is part of an ArcGIS Online Subscription.

01:16Clicking the tab exposes this ribbon of mapping functions that...

01:19...have been developed specifically for ArcGIS Online users working in Excel.

01:23We’ll get into some of these tools in just a moment.

01:26So what we have here is a year’s worth of data showing by country of origin...

01:30...the number of persons naturalized into U.S. citizenship.

01:32This is data downloaded from the website in Excel format...

01:37...and cleaned up a little to suit our purposes.

01:40There are 207 countries represented.

01:44We have three columns: the name of the country, the total number of persons...

01:49...naturalized, and the percent of total for the year represented by that number.

01:54So, one thing I can do is just scroll through the data, and I can see some of the...

01:58...higher values, like India and Mexico, both contributing over 10% of the total.

02:02I also have these D values for a handful of countries which represent unavailable data.

02:08Okay, now I have a sense of what this data is about... I’m going to plot them on a map of the world.

02:14I’m already logged into ArcGIS Online... I’ll just click Insert Map and immediately a map window appears on the spreadsheet...

02:20...which I’ll just move out of the way for a moment.

02:23I click Add Excel Data, and then for the Data Source, I’m going to specify a cell range.

02:30So all I need to do here is click the first cell of the actual data and drag across and down...

02:35...until I’ve selected the entire list and all three columns.

02:38Next, I choose Country as the Location Type.

02:42When I click Add Data to Map, the program begins the process of matching names... the spreadsheet to the countries on the map.

02:49After it’s all done, it shows the found locations in green.

02:52It actually did very well, locating 203 out of the 207 records.

02:57Now, three of these remaining four can be resolved by fixing the spelling of the names.

03:01The last error has to do with whether or not the disputed territory of Western Sahara... considered a country -- I won’t worry about that one for now.

03:10Zooming into central Africa, I have a blank spot here...

03:12...because the new country of South Sudan was not on our spreadsheet.

03:19I can fix this easily enough by just inserting a row for South Sudan into the spreadsheet.

03:28I don’t have actual data values so I’ll put in D's...

03:31...but least I won’t have a gaping hole in the middle of Africa.

03:35Because I’m connected to ArcGIS Online, I have access to all the Esri basemaps.

03:40I’m going to pick the Oceans basemap which looks pretty good.

03:43The basemap you choose has no effect on how your data will look after it’s published...

03:48...we’re only going to be publishing the country layer.

03:51Over here in the Map Contents panel...

03:53...I’ll rename the layer to something more descriptive.

03:59By clicking a few different places on the map, I confirm that indeed a link has been made...

04:03...between the countries and the Excel data that I started with.

04:06Next, I’m going to group and style my data.

04:09So grouping is the way we classify data and we have options as far as...

04:13...the number of groups and where they are divided.

04:15I have three grouping options.

04:17I’m going to pick Natural Breaks which looks for clusters and logical gaps.

04:22I could also use this slider to experiment with different numbers of groups.

04:26Notice that the map and the legend both update in the background...

04:29...even as I’m making changes.

04:30The last thing I’ll do is pick this blue color ramp.

04:34Okay, I’m ready to publish this layer as a feature service -- I click Share Layer.

04:40And here I specify that I want to share with my Organization and then I click OK.

04:45That’s all there is to it -- when the process is complete...

04:48...a green arrow appears next to the layer name and I can leave Excel.

04:52Now, over in my ArcGIS Online organization...

04:55...I’m going to locate this new service in My Content folder.

04:58I click the thumbnail to open it in the map viewer -- so here it is.

05:02If I show map Legend, I can confirm that the layer... grouped and symbolized the way I set it up Excel.

05:08If I wanted to, I could actually change the color ramp here as well.

05:13I’m going to go ahead and switch to this yellow-to-red... that the countries with the highest numbers are red.

05:18So I can click on any country in the map to bring up a pop-up.

05:22In the written tutorial, you’ll have the option of editing the pop-up configuration... that instead of looking the way it does now, it will look like this.

05:31So to wrap things up, I now want to embed my data layer into a web map that...

05:34...looks just the way I want it and that I can then save and share with the world.

05:38I’m going to switch over to the Terrain with Labels basemap and make the feature layer...

05:42...slightly transparent so that the terrain and labels are visible beneath the countries.

05:48Terrain basemaps work especially well in mountainous regions like here the Himalayas.

05:54Now I click to save my map, give it a descriptive name...

05:59...and I'll put in some meaningful keywords so the people searching for it can easily find it.

06:07When I’m done, I save the map and click the Share button.

06:13I’ll choose to share it with my organization, and now...

06:18...I have a focused web map in ArcGIS Online that tells simple but interesting story.

06:24Thanks for watching.

Copyright 2015 Esri
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Publish Excel Spreadsheet with ESRI Maps for Office

This video describes how to publish a feature service from Microsoft Excel with Esri Maps for Office.


  • Recorded: Apr 25th, 2013
  • Runtime: 06:27
  • Views: 2972
  • Published: Apr 29th, 2013
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